SEMINAR 2011

Registration Information - Frequently Asked Questions

Who may attend?
Registration, which is required for all individuals planning to attend Seminar, is open to all ANG members. To join, send a separate check for $33, made out to ANG, directly to ANG, 2424 American Lane, Madison, WI 53704-3102. If you are a new member, mark “NEW” on your Registration Form.

How do I register?
If possible, please photocopy all forms, fill them out, and mail or fax all pages of your completed Registration Form to ANG, 2424 American Lane, Madison, WI 53704-3102, or fax it to (608) 443-2474 or (608) 443-2478. All requests related to registration (initial registration, class or tour changes, and cancellations) must be made in writing. Please keep copies of all registration materials for your records. When filling out your Registration Form, please remember to list your e-mail address only if you would like the Registrar to correspond with you in that way. If you do not check your e-mail often, please do not list your e-mail address. Your confirmations will be mailed to you instead.

When should I register?
You may register right now! Registration Forms postmarked April 7 or earlier will be treated as Registrations. Registrations received with postmarks of (or faxed on) April 8 or later will be given class selection based on class availability. Registration closes on July 8, and after this date, no registrations of any kind will be accepted and no class changes are permitted. Registration may close before July 8 due to space and facility limitations or if classes are filled. NOTE: Some classes may be canceled due to low enrollment. Please register by the April 7 deadline.

What does Registration mean? How do the class lotteries work?
All Registrations are treated equally, giving each Registrant an equal opportunity to get into their first-choice classes. All of the first-choice requests for the Registrants are fed into the computer. For each oversubscribed class, a lottery is run. Those who “win the lottery” receive their first-choice class. When a lottery is run for a class, that class is then closed, and the names of those who did not win the lottery are placed on a waiting list for that class.

The Registrar maintains this waiting list until the close of registration on July 8, and if there are cancellations from this class, then the next person on the waiting list is contacted concerning moving into this class. No class changes are accepted after July 8!

The Registrar next looks at the subsequent choices for those Registrants who did not win the lottery for their oversubscribed first-choice classes, and places them in their next highest-ranked available (i.e. open) classes.

Please be aware that sometimes a person may not get their subsequent choices if those were also lottery classes, as those classes were closed with the lottery. When and if this happens, the Registrar will call or e-mail Registrants whose class packages cannot be filled with the choices the Registrant indicated on the Class Selection Form. It is important to understand that most people receive their first choice classes, but not everyone.

For example, if a class can only accommodate 24 people and 100 people list this class as their first choice, then there will be 76 people who do not receive this class. When ranking classes for the lottery, it is important that you only rank classes you want to take. Ranking more classes only increases your opportunities if you are willing to take those classes.

What if I have to change classes or cancel my Seminar registration?
Registration closes July 8. All class changes and Seminar cancellations must be sent in writing to the ANG Registrar. Seminar cancellations postmarked on or before June 17 will receive a refund less the nonrefundable $65 registration fee. All cancellations must be made in writing.

Cancellations received after June 17 and on or before July 8 will receive a refund less $100. No refunds will be given after July 8. If you have to cancel your registration at any time and would like your kits, please contact the Registrar to investigate this possibility. Note that the full package price must be paid, along with the shipping costs and handling fee of $15, along with any other fees due for the registration as per ANG policy. Your kits will be sent within one month of the conclusion of Seminar. Please note that not all teachers release their kits.

Cancellations of those not wishing to have kits that occur before June 17 will be processed within one month of the conclusion of Seminar. If you have to cancel after the final date of July 8 and do not wish to receive kits, please contact the Registrar for further information.

How do I know my Registration Form was received?
When your Registration Form is received, the Registrar will send you a confirmation e-mail or a letter. If you do not receive an e-mail or a letter within three weeks of mailing or faxing your Registration Form, please contact the Registrar at the address on page 34.

What does the term “encore” mean?
This means that that particular class has previously been taught at another ANG Seminar or other similar event.

What about hotel reservations?
You will need to make your hotel reservations directly with the hotel, but be sure to identify yourself as an ANG participant. You may make your hotel reservation online using the following

The ANG Registrar and Director of Seminars do not handle hotel reservations. Seminar 2011 will be held at the San Antonio Marriott Rivercenter, 101 Bowie Street, San Antonio, Texas 78205; toll free (800) 266-9432; fax (210) 223-6239 website.

ANG has a block of rooms set aside at this hotel. Once the block of rooms is sold, rooms may be offered to you at a higher rate, depending on availability. Your room must be with the ANG block of rooms at the Seminar hotel in order to avoid paying a Commuter Fee.

By using the ANG block of rooms, you are helping to defray the overhead costs of producing the Seminar. The hotel is holding a certain number of rooms at our special rate of $156 single/double occupancy, plus local and state taxes. Please be considerate of others and do not make more than one reservation at the hotel. Also, if you are sharing a room with someone, make sure that you list that person on the Registration Form and that you are not holding two rooms.

MAKE YOUR ROOM RESERVATIONS EARLY!! Room reservations at ANG’s special rate may be made until the block has been filled or until the hotel’s July 25 cutoff date. All reservations must be accompanied by a first-night deposit or guaranteed with a major credit card. The hotel will not hold any reservations unless secured by one of the above methods. Reservations are refundable only if the reservation is canceled AT LEAST fourteen (14) days prior to arrival date.

ANG works diligently to provide attendees the safest and most convenient hotels at a good value. ANG contracts with the hotel to hold rooms for our attendees. If ANG is not able to fill the room block, ANG could incur penalty fees. If you must cancel, please help ANG keep costs down by making sure you cancel your room sufficiently in advance so as not to result in a penalty being imposed upon ANG. We encourage all attendees at the Seminar to book their reservation at the headquarter hotel.

What is the dress code for Seminar?
As with any large group that holds the number of classes at Seminar that we do, there will be a variety of temperatures within the classroom and public spaces. Most attendees dress casually and comfortably, and the safest way to ensure comfort is to dress in layers. Remember, Seminar is fragrance-free. The Welcome and Awards Banquets are not formal, but it is suggested that your dress be “elegant casual,” somewhere between formal and casual.

What if I need a roommate?
If you need a roommate, please indicate that on the Registration Form. You will be mailed a list, along with your class confirmation, of other registrants needing a roommate. You may then make your own arrangements.

How will I know what to bring to class?
About a month prior to Seminar, your teacher(s) will send you a letter telling you what supplies to bring. Always plan on bringing the supplies you usually stitch with: laying tool, scissors, extra needles, etc. If you plan on bringing a light, also plan on bringing a multiple-plug power strip and an extension cord, and be prepared to tape down your cord with the approved tape that is provided. Class space is often limited, so please refrain from bringing excessive amounts of equipment and large items such as a floor stand.

What if I have health issues?
If you have any special medical concerns that we need to be aware of as it relates to Seminar, please contact the ANG Registrar at (608) 443-2476, or e-mail ANGregistrar@reesgroupinc.com.

What if I have questions about my Seminar merchandise order?
You may contact Melinda Burr, Seminar Merchandise Coordinator, at burrmelinda@gmail.com. Any questions about the Seminar Tote Bag should be directed to the ANG Registrar at ANGregistrar@reesgroupinc.com.

What if I still have questions?

ANG Registrar
American Needlepoint Guild
2424 American Lane
Madison, WI 53704-3102
(608) 443-2476
Fax: (608) 443-2474 and (608) 443-2478
E-mail: ANGregistrar@reesgroupinc.com

American Needlepoint Guild
Karen Barras, Director of Seminars
3048 Tuscaloosa Lane
Lexington, KY 40515-5456
(859) 263-5400
E-mail: Seminars@needlepoint.org

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